Risk perceptions and approaches in multi-organizations: A research review 2000–2012

Shared risks and opportunities set specific premises for risk management (RM) in temporary multi-organizations (TMOs). However, most project RM research is presented from the perspective of a single-organizational project delivery team or covers limited risk perceptions and RM approaches. This paper aims to address how well the body of knowledge on multi-organizational RM corresponds to a state-of-art understanding on project RM and to identify which gaps need to be addressed in future research. The review involves: 1) the preferred view of risk as threat and/or opportunity, 2) the nature of addressed risks as anticipated or unanticipated risks or unrealistic assumptions, 3) the role of the multi-organization as the source of risks and/or resources for risk management (RM), and 4) the allocation of risk responsibilities. The review covers research papers published between 2000 and 2012 in four journals: International Journal of Project Management (IJPM), Project Management Journal (PMJ), Journal of Construction Engineering and Management (JCEM), and IEEE Transactions on Software Engineering (TSE). 105 eligible research papers were identified. The results and conclusion outline the identified main gaps in multi-organizational RM research compared to the state-of-art RM research and TMO-specific characteristics. The results can be used to inform research agendas on more holistic and dynamic multi-organizational RM concepts.     

Directions for future research in project management: The main findings of a UK government-funded research network

In 2003 the UK’s Engineering and Physical Sciences Research Council (EPSRC) agreed to fund a research network – Rethinking Project Management – to define a research agenda aimed at enriching and extending the subject of project management beyond its current conceptual foundations. The main argument for the proposed Network highlighted the growing critiques of project management theory and the need for new research in relation to the developing practice. Being the first paper of this Special Issue, this paper presents the Network’s main findings: a framework of five directions aimed at developing the field intellectually in the following areas: project complexity, social process, value creation, project conceptualisation, and practitioner development. These areas are based on a comprehensive analysis of all the research material produced over a 2-year period and represent the dominant pattern of ideas to emerge from the Network as a whole. They are not meant to be the agenda for future research, but an agenda to inform and stimulate current and future research activity in developing the field of project management. Methodologically, the five research directions represent a synthesis of ideas for how the current conceptual base needs to develop in relation to the developing world of practice. As well as presenting the main findings, the paper also presents a practical research framework aimed at researchers working in the field. The intended audience for the paper is the project management research community, and also researchers in other management areas for whom the Network’s findings might be of interest.     

Governing projects under complexity: theory and practice in project management

In this paper we argue that the fledgling field of project and program governance has the potential to make a major scholarly and practical contribution. One that not only has the potential to mainstream project management within the broader business and management field, but to also cement its place as a dominant voice in the successful governance of the strategic intentions of organizations, societies, and nations. With this argument in mind three themes organize present discussion in this issue of International Journal of Project Management: the first concerns how we should make sense of governance, something that is clarified through a review of the current state of play in the literature; the second theme comprises papers that report research conducted on governance in projects, using insights from surveys, case studies and other systematic forms of empirical observation. The third theme focuses on theoretical models of governance, ranging from distributed knowledge management and learning perspectives on project governance to systems engineering approaches. While we do not claim that this issue is exhaustive, we do believe it provides a sign post about the current state of play, and the potential future of governance in project and program management as a mainstream domain of research, theory and practice.     

Project studies: What it is,where it is going

Project organising is a growing field of scholarly inquiry and management practice. In recent years, two important developments have influenced this field: (1) the study and practice of projects have extended their level of analysis from mainly focussing on individual projects to focussing on micro- as well as macro-level concerns around projects; and (2) there has been a greater interest in different kinds of scholarly inquiry. Taken together, these two developments call for closer scrutiny of how the levels of analysis and the types of inquiry are related and benefit each other, and of the explanations of project practices they could offer. To discuss avenues for future research on projects and project practice, this paper suggests the notion of project studies to better grasp the status of our field. We combine these two sets of ideas to analyse the status and future options for advancing project research: (1) levels of analysis; and (2) type of research. Analysing recent developments within project studies, we observe the emergence of what we refer to as type 3 research, which reconciles the need for theoretical development and engagement with practice. Type 3 research suggests pragmatic avenues to move away from accepted yet unhelpful assumptions about projects and project organising. The paper ends with an agenda for future research, which offers project scholars a variety of options to position themselves in the field of project studies, and to explore opportunities in the crossroads between levels of analysis and types of research.     

Multi-level project governance: Trends and opportunities

Project governance is important in ensuring successful project delivery. In this article we conduct a systematic investigation of previous research to provide a content-driven review of the literature, and to provide future research direction. We use the textual data mining software Leximancer to identify dominant concepts and themes underlying project governance research. Our findings indicate that agency and stakeholder theories have been adapted to the project governance context to a greater extent than other theories. Furthermore, we find differences in project governance research, published in project management journals compared to general management, IT and engineering journals. We conclude the paper by presenting a framework that links governance theories to the multiple organizational levels relevant to project governance.     

The past will guide us: What the future could bring according to the last 40 years of IJPM?

This article examines all papers published in the International Journal of Project Management over the last 40 years (1983–2022), identifying research themes. By performing keyword co-occurrence analysis, keywords were clustered into five groups, which served for identification of the most prominent research themes shaping the Journal's publishing history - Performance Management, Risk and Construction Management, Project Governance, Project Planning and Control and Project Success. The results shed light on how these research themes developed and are interconnected over time, while the findings collected using a focus group method have provided the insightful understanding of the future trends in the field of Project Management, Organizing and Studies. It may be expected that future publishing brings a greater number of articles covering challenges of organizations, teams and individuals faced by the 4th Industrial revolution, digital transformation and sustainable development goals (SDGs), as well as articles on project finance and investment-related topics, and articles addressing a project's benefits and values. The main findings of this article may significantly contribute to researchers and PhD candidates in defining the thematic orientation of their studies, educators in creating programs which meet more accurate future demands in project management, and editors for specifying the scope of journals or conference proceedings in order to make them more influential in the research community. This paper may, moreover, serve in the phase of research-design modeling and for those performing bibliometric analyses within the other scientific areas with the intention to potentially anticipate the future research thematic-orientation in their analysis.     

A memetic paradigm of project management

This paper aims to fuel the discussion on examining project management research from different perspectives. A new memetic approach to project management is presented that promotes a new way to examine the discipline of project management. Project management is claimed to be a memeplex with the language and stories of its scholars and practitioners at its core; shaping and restricting human behaviour, and creating impoverished mental models of project management. The paper suggests that a new memetic approach to project management will help lift restrictions imposed by the traditional research approach, and enrich our mental maps of project management to serve us better.     

Rethinking Project Management: Researching the actuality of projects

This paper puts forth the somewhat controversial position that what is needed to improve project management in practice is not more research on what should be done or the frequency and/or use of traditional project management practices. We argue that while a great deal is written about traditional project management we know very little about the “actuality” of project based working and management. This paper formulates a research approach that takes seriously practitioner’s lived experience of projects. We explore the ontological, epistemological and methodological assumptions underlying this kind of research and provide examples of some project management research originating from this perspective. We conclude by summarizing the findings from these studies and providing insights into the map ahead for future such research. In this kind of work the attention is refocused on praxis, on context-dependent judgement, on situational ethics and on reflexivity which enables social actors to see how power actually functions in context.     

The importance of ‘process’ in Rethinking Project Management: The story of a UK Government-funded research network

This paper tells the story of a UK Government-funded research network called Rethinking Project Management, funded by the Engineering and Physical Sciences Research Council between 2004 and 2006. The story is significant because of the considerable attention given to the process of the Network, both the inquiry process of ‘rethinking’ project management, and the broader social process in which the rethinking activity was carried out. In telling this story, the lead organisers explain how the inquiry process was organised as a learning system to enable the Network to ‘learn’ its way to relevant directions for future research, and secondly, how the broader social process was organised and facilitated to create a context for effective interaction between the people involved. A significant challenge in managing the research programme was how to engage the participants in purposeful inquiry, which would serve not only the primary aims of the Network, but would also yield new and interesting insights for the people involved. This paper seeks to explain how the lead organisers addressed this challenge, through a detailed and reflective discussion of how the research programme was organised and facilitated to achieve the Network’s primary aims. In summary, the principal aim in telling this story is to highlight the importance of process in collaborative research activity involving academics and practitioners, in order that other researchers might draw on the experience of this Network.     

Why projects fail? How contingency theory can provide new insights – A comparative analysis of NASA’s Mars Climate Orbiter loss

When important projects fail, the investigation is often focused on the engineering and technical reasons for the failure. That was the case in NASA’s Mars Climate Orbiter (MCO) that was lost in space after completing its nine-month journey to Mars. Yet, in many cases the root cause of the failure is not technical, but managerial. Often the problem is rooted in management’s failure to select the right approach to the specific project. The objective of this paper is to enrich our understanding of project failure due to managerial reasons by utilizing different contingency theory frameworks for a retrospective look at unsuccessful projects and perhaps more important, potential prevention of future failures. The evolving field of project management contingency theory provides an opportunity at this time to re-examine the concept of fit between project characteristics and project management, and offer deeper insights on why projects fail. After outlining several existing contingency studies, we use three distinct frameworks for analyzing the MCO project. These frameworks include Henderson and Clark’s categorization of change and innovation, Shenhar and Dvir’s NTCP diamond framework, and Pich, Loch, and De Meyer’s strategies for managing uncertainty. While each framework provides a different perspective, collectively, they demonstrate that in the MCO program, the choices made by managers, or more accurately, the constraints imposed on them under the policy of ‘better, faster, cheaper’, led the program to its inevitable failure. This paper shows that project management contingency theory can indeed provide new insights for a deeper understanding of project failure. Furthermore, it suggests implications for a richer upfront analysis of a project’s unique characteristics of uncertainty and risk, as well as additional directions of research. Such research may help establish new and different conceptions on project success and failure beyond the traditional success factors, and subsequently develop more refined contingency frameworks. The results of such research may enable future project managers to rely less on heuristics and possibly lead to a new application of “project management design.”     

The three roles of a project portfolio management office: Their impact on portfolio management execution and success

Project portfolio management offices (PPMOs) are a subset of project management offices (PMOs) that handle collections of multiple single projects and programmes, i.e. portfolios. PPMOs are centralised organisational units that cater to the demands of various stakeholders by performing specialised tasks. They are initiated by their organisation's leadership in response to increasing management challenges originating from project portfolios. Although there has been considerable research on PMOs in general, not only a clear understanding of multi-project PMOs' activity patterns set in specific contexts like project portfolio management, but also both existence and mode of multi-project PMOs' contribution to successful performance are still lacking. By quantitatively analysing PPMOs in 278 portfolios, we identify three different activity patterns, which are interpreted as distinctive roles. We show a significant positive effect of PPMOs' coordinating and controlling roles on performance in terms of project portfolio management quality, which is a predictor of portfolio success.     

The process of social alignment and misalignment within a complex IT project

Project management is more efficient and effective when project stakeholders are socially aligned on what the project objectives are and how they should be achieved. This outcome occurs because social alignment reduces the friction amongst stakeholders each time a project management decision is made. Yet, how social alignment develops or dissolves over time in a complex project is unknown. This research develops a dynamic model of social alignment and misalignment, and it identifies some of the project controls that appear to affect their development. Drawing on interview and observational data from 17 respondents involved in a complex health-IT project over a two-year period, we show that social alignment and misalignment involve eight stages – separation, disrespect, lack of cross-discipline participation and social misalignment through to learning, respect, cross-discipline participation and ultimately, social alignment. The research has implications for how researchers theorize social alignment in complex projects and how practitioners can facilitate its development.     

What is project governance and what are its origins?

Although there is an ever-increasing discussion on governance in recent project research, the concept of project governance and its main origins remains ambiguous. In this paper, we examine project governance literature and contrast it to general governance literature published outside the domain of project research. Our analysis revealed the existence of two distinct and relatively independent streams of research. One of these streams addresses project governance as a phenomenon external to any specific project, while the other views project governance as internal to a specific project. Our results further indicate that while project governance literature bases most of its argumentation on established project research it also, to a significant extent, draws from the transaction cost economics literature. Based on our findings, we argue that there exists considerable potential for bridging project governance literature and general governance literature further.     

The role of mindfulness in the management of projects: Potential opportunities in research and practice

Mindfulness is receiving growing attention in the project management community, probably due its proven beneficial effects at individual, team and organization levels in other management domains. Indeed, 80% of the 50 publications identified in this paper were published over the last decade. This review addresses the disparate extant publications related to mindfulness in the field of project management to date and seeks to establish how mindfulness is studied in the management of projects. We first recall the two historical schools of thought, their respective perspective on mindfulness and highlight a recent, reconciling conceptualization of the mindfulness construct termed meta-cognitive practice. Next, we review existing project management works that have included mindfulness theory and categorize them into six main research themes. Project management scholars have studied mindfulness as an enabler of (1) high reliability project organizing, (2) change and innovation, (3) agility and flexibility, (4) mindfulness-based behaviours to be compared with routine-based ones, (5) project actors and project team self-regulation, and (6) megaprojects performance. Third, we provide an overall framework of how mindfulness may benefit the project management field, together with an overall discussion of issues to be addressed. Last, we provide research avenues to foster future research in each of the identified themes. In sum, as the first review on the application of mindfulness in project management research, we contribute to the understanding of how mindfulness can contribute to overall project performance.     

Focusing on business projects as an area for future research: An exploratory discussion of four different perspectives

An important development in project management in recent years has been the emergence of a new class of projects, in areas such as organisational change and IT, integrated business solutions, and long-term public service delivery. Often referred to as ‘business projects’, this new class of projects (and programmes) reflects a growing conceptual shift away from the traditional engineering view of projects, towards a more business-oriented view, in which the primary concern is no longer the capital asset, system or facility etc, but increasingly the challenge of implementing business strategy, improving organisational effectiveness, and managing the realisation of stakeholder benefits. Drawing on recent research from the UK Government-funded Rethinking Project Management Network, this paper argues that future research in this area needs to look beyond the mainstream literature on project management, to other relevant disciplines such as strategic management, operations management, and the management of change. Against this background, the authors present four conceptual perspectives from the management literature, which can be usefully applied to business projects. They represent exploratory contributions from four participants in the Network – a special collaboration between researchers – whose ideas and perspectives were either discussed at the Network meetings, or are the subject of research elsewhere. Collectively, the four contributions represent an exploratory discussion of different theoretical perspectives, in order to inform and stimulate other researchers and practitioners working in the field.     

How knowledge management impacts performance in projects: An empirical study

This paper develops theory and tests the relationships between knowledge management and various aspects of performance in IT-enabled business projects. The proposed theory posits that knowledge management is instrumental to Project Performance when mediated by a new concept, Knowledge Alignment. The research model is tested on survey data from 212 IT-enabled business projects. Findings show that project managers who achieve Knowledge Alignment among the people and the artefacts from three parts of the project – the IT team, the business change team, and the governance team – can have a significant positive impact on the achievement of business value from the project. Achieving higher levels of Knowledge Alignment is shown to have no significant negative impact on attainment of schedule and budget targets. This is the first statistical study to demonstrate the effect of knowledge management and Knowledge Alignment on the attainment of project management targets and of business value in IT-enabled projects.     

Advancing project and portfolio management research: Applying strategic management theories

This paper focuses on the application of strategic management theories to Project Management and Project Portfolio Management research, specifically the Resource-Based View, Dynamic Capabilities, and Absorptive Capacity. A literature review and four research experiences illustrate the advances achieved through the use of these three theoretical perspectives, and contribute to the development of this field by providing examples and guidance for theory development and future research. Commonalities between the research examples include a strong strategic focus, recognition of the importance of knowledge and learning, and research questions seeking understanding and explanation. These research experiences outline the successful application of strategic management theories to a wide range of contexts, using diverse methodologies at a variety of levels of analysis. The findings indicate a broad potential for further fruitful research stemming from the relatively recent application of strategic management theories to Project Management and Project Portfolio Management research.     

The nature and prevalence of inter-organizational project ventures: Evidence from a large scale field study in the Netherlands 2006-2009

There has recently been noted a rapid increase in research attention to projects that involve outside partners. Our knowledge of such inter-organizational projects, however, is limited. This paper reports large scale data from a repeated trend survey amongst 2000 SMEs in 2006 and 2009 that focused on inter-organizational project ventures. Our major findings indicate that the overall prevalence of inter-organizational project ventures remained significant and stable over time, even despite the economic crisis. Moreover, we find that these ventures predominantly solve repetitive rather than unique tasks and are embedded in prior relations between the partnering organizations. These findings provide empirical support for the recent claims that project management should pay more attention to inter-organizational forms of project organization, and suggest that the archetypical view of projects as being unique in every respect should be reconsidered. Both have important implications for project management, especially in the area of project-based learning.     

Project governance interface and owner organizational identity: The Venice Biennale case

There is a considerable body of work on managing the governance interface in project organizing, yet there has been little consideration of how the organizational identity of the project owner might shape the design of that interface. This is important because organizational identity is known to shape various aspects of project organizing, such as how an organization is perceived by team members, so we might expect it also influence the performance of projects. We explore this question through a case study of how the Venice Biennale owner organization governs one of its temporary project events – the 2019 Venice International Film Festival. Through our empirical fieldwork, based on multiple data sources including a participant ethnography of the 76th Venice International Film Festival and semi-structured interviews, we found that the organizational identity of the project owner organization influences choices made for the governance of a delivery project. The study contributes to theory on project organizing by highlighting the importance of owner organizational identity for the design of the governance interface in project organizing and identifying the importance of an interpersonal approach to governance interface design for an owner organization with an identify of innovation and experimentation on its delivery projects.     

Project complexity and team-level absorptive capacity as drivers of project management performance

Many believe that project complexity reduces project management performance. However, so far research has failed to establish this causal relationship conclusively. We extend research on project complexity by introducing the concept of team-level absorptive capacity and by studying its role as mediator between project complexity and project management success. Applying structural equation modelling to a sample of 285 respondents, we find an unequivocal, direct and positive statistical association between project complexity and delays and overspending. Further, we show that team-level absorptive capacity is critical for successful project management, but also that absorptive capacity can only partially offset the harmful impact of project complexity. Beyond adding to project management theory, the paper contributes to the wider management literature. We establish complexity as an antecedent of absorptive capacity and demonstrate how each dimension of absorptive capacity has unique determinants and outcomes.