Acquiring and sharing tacit knowledge in software development teams: An empirical study

ContextSharing expert knowledge is a key process in developing software products. Since expert knowledge is mostly tacit, the acquisition and sharing of tacit knowledge along with the development of a transactive memory system (TMS) are significant factors in effective software teams.ObjectiveWe seek to enhance our understanding human factors in the software development process and provide support for the agile approach, particularly in its advocacy of social interaction, by answering two questions: How do software development teams acquire and share tacit knowledge? What roles do tacit knowledge and transactive memory play in successful team performance?MethodA theoretical model describing the process for acquiring and sharing tacit knowledge and development of a TMS through social interaction is presented and a second predictive model addresses the two research questions above. The elements of the predictive model and other demographic variables were incorporated into a larger online survey for software development teams, completed by 46 software SMEs, consisting of 181 individual team members.ResultsOur results show that team tacit knowledge is acquired and shared directly through good quality social interactions and through the development of a TMS with quality of social interaction playing a greater role than transactive memory. Both TMS and team tacit knowledge predict effectiveness but not efficiency in software teams.ConclusionIt is concluded that TMS and team tacit knowledge can differentiate between low- and high-performing teams in terms of effectiveness, where more effective teams have a competitive advantage in developing new products and bringing them to market. As face-to-face social interaction is key, collocated, functionally rich, domain expert teams are advocated rather than distributed teams, though arguably the team manager may be in a separate geographic location provided that there is frequent communication and effective use of issue tracking tools as in agile teams.     

Knowledge networks in new product development projects: A transactive memory perspective

Even though an individual's knowledge network is known to contribute to the effectiveness and efficiency of his or her work in groups, the way that network building occurs has not been carefully investigated. In our study, activities of new product development teams were analyzed to determine the antecedents and consequences on the transactive memory systems, the moderating affect of task complexity was also considered. We examined 69 new product development projects and found that team stability, team member familiarity, and interpersonal trust had a positive impact on the transactive memory system and also had a positive influence on team learning, speed-to-market, and new product success. Further, we found that the impact of the transactive memory system on team learning, speed-to-market, and new product success was higher when there was a higher task complexity. Theoretical and managerial implications of the study findings are discussed.     

Why does site visit matter in global software development: A knowledge-based perspective

ContextFace-to-Face (F2F) interaction is a strong means to foster social relationships and effective knowledge sharing within a team. However, communication in Global Software Development (GSD) teams is usually restricted to computer-mediated conversation that is perceived to be less effective and interpersonal. Temporary collocation of dispersed members of a software development team is a well-known practice in GSD. Despite broad realization of the benefits of visits, there is lack of empirical evidence that explores how temporary F2F interactions are organized in practice and how they can impact knowledge sharing between sites.ObjectiveThis study aimed at empirically investigating activities that take place during temporary collocation of dispersed members and analyzing the outcomes of the visit for supporting and improving knowledge sharing.MethodWe report a longitudinal case study of a GSD team distributed between Denmark and Pakistan. We have explored a particular visit organized for a group of offshore team members visiting onshore site for two weeks. Our findings are based on a systematic and rigorous analysis of the calendar entries of the visitors during the studied visit, several observations of a selected set of the team members’ activities during the visit and 13 semi-structured interviews.ResultsLooking through the lens of knowledge-based theory of the firm, we have found that social and professional activities organized during the visit, facilitated knowledge sharing between team members from both sites. The findings are expected to contribute to building a common knowledge and understanding about the role and usefulness of the site visits for supporting and improving knowledge sharing in GSD teams by establishing and sustaining social and professional ties.     

Communication and personality profiles of global software developers

ContextPrior research has established that a small proportion of individuals dominate team communication during global software development. It is not known, however, how these members’ contributions affect their teams’ knowledge diffusion process, or whether their personality profiles are responsible for their dominant presence.ObjectiveWe set out to address this gap through the study of repository artifacts.MethodArtifacts from ten teams were mined from the IBM Rational Jazz repository. We employed social network analysis (SNA) to group practitioners into two clusters, Top Members and Others, based on the numbers of messages they communicated and their engagement in task changes. SNA metrics (density, in-degree and closeness) were then used to study practitioners’ importance in knowledge diffusion. Thereafter, we performed psycholinguistic analysis on practitioners’ messages using linguistic dimensions that had been previously correlated with the Big Five personality profiles.ResultsFor our sample of 146 practitioners we found that Top Members occupied critical roles in knowledge diffusion, and demonstrated more openness to experience than the Others. Additionally, all personality profiles were represented during teamwork, although openness to experience, agreeableness and extroversion were particularly evident. However, no specific personality predicted members’ involvement in knowledge diffusion.ConclusionTask assignment that promotes highly connected team communication networks may mitigate tacit knowledge loss in global software teams. Additionally, while members expressing openness to experience are likely to be particularly driven to perform, this is not entirely responsible for a global team’s success.     

Overcoming impediments to virtual team effectiveness

The term virtual team denotes an organizational team whose members rarely meet face to face but who nevertheless perform interdependent tasks in pursuit of collective goals. This article identifies the unique aspects of virtual teams that generate major barriers to their effectiveness, and suggests ways in which these may be either overcome or mitigated. A process‐oriented model of virtual team effectiveness is presented, identifying issues associated with the development of transactive memory systems, work engagement, and collective efficacy as major challenges to virtual team effectiveness. These issues are illustrated with reference to the experience of virtual teams within a minerals processing firm. Finally, the authors discuss aspects of virtual team leadership and team climate that may help overcome some of the potential process losses associated with virtual teamwork. © 2008 Wiley Periodicals, Inc.     

Empirical studies on the use of social software in global software development – A systematic mapping study

BackgroundIn Global Software Development (GSD), informal communication and knowledge sharing play an important role. Social Software (SoSo) has the potential to support and foster this key responsibility. Research on the use of SoSo in GSD is still at an early stage: although a number of empirical studies on the usage of SoSo are available in related fields, there exists no comprehensive overview of what has been investigated to date across them.ObjectiveThe aim of this review is to map empirical studies on the usage of SoSo in Software Engineering projects and in distributed teams, and to highlight the findings of research works which could prove to be beneficial for GSD researchers and practitioners.MethodA Systematic Mapping Study is conducted using a broad search string that allows identifying a variety of studies which can be beneficial for GSD. Papers have been retrieved through a combination of automatic search and snowballing, hence a wide quantitative map of the research area is provided. Additionally, text extracts from the studies are qualitatively synthesised to investigate benefits and challenges of the use of SoSo.ResultsSoSo is reported as being chiefly used as a support for collaborative work, fostering awareness, knowledge management and coordination among team members. Contrary to the evident high importance of the social aspects offered by SoSo, socialisation is not the most important usage reported.ConclusionsThis review reports how SoSo is used in GSD and how it is capable of supporting GSD teams. Four emerging themes in global software engineering were identified: the appropriation and development of usage structures; understanding how an ecology of communication channels and tools are used by teams; the role played by SoSo either as a subtext or as an explicit goal; and finally, the surprising low percentage of observational studies.     

Are team personality and climate related to satisfaction and software quality? Aggregating results from a twice replicated experiment

ContextResearch into software engineering teams focuses on human and social team factors. Social psychology deals with the study of team formation and has found that personality factors and group processes such as team climate are related to team effectiveness. However, there are only a handful of empirical studies dealing with personality and team climate and their relationship to software development team effectiveness.ObjectiveWe present aggregate results of a twice replicated quasi-experiment that evaluates the relationships between personality, team climate, product quality and satisfaction in software development teams.MethodOur experimental study measures the personalities of team members based on the Big Five personality traits (openness, conscientiousness, extraversion, agreeableness, neuroticism) and team climate factors (participative safety, support for innovation, team vision and task orientation) preferences and perceptions. We aggregate the results of the three studies through a meta-analysis of correlations. The study was conducted with students.ResultsThe aggregation of results from the baseline experiment and two replications corroborates the following findings. There is a positive relationship between all four climate factors and satisfaction in software development teams. Teams whose members score highest for the agreeableness personality factor have the highest satisfaction levels. The results unveil a significant positive correlation between the extraversion personality factor and software product quality. High participative safety and task orientation climate perceptions are significantly related to quality.ConclusionsFirst, more efficient software development teams can be formed heeding personality factors like agreeableness and extraversion. Second, the team climate generated in software development teams should be monitored for team member satisfaction. Finally, aspects like people feeling safe giving their opinions or encouraging team members to work hard at their job can have an impact on software quality. Software project managers can take advantage of these factors to promote developer satisfaction and improve the resulting product.     

A conceptual framework to study the role of communication through social software for coordination in globally-distributed software teams

BackgroundIn Global Software Development (GSD) the lack of face-to-face communication is a major challenge and effective computer-mediated practices are necessary to mitigate the effect of physical distance. Communication through Social Software (SoSo) supports team coordination, helping to deal with geographical distance; however, in Software Engineering literature, there is a lack of suitable theoretical concepts to analyze and describe everyday practices of globally-distributed software development teams and to study the role of communication through SoSo.ObjectiveThe paper proposes a theoretical framework for analyzing how communicative and coordinative practices are constituted and maintained in globally-distributed teams.MethodThe framework is based on the concepts of communicative genres and coordination mechanisms; it is motivated and explicated through examples from two qualitative empirical cases.ResultsCoordination mechanisms and communicative genres mutually support each other. In particular, communication through SoSo supports team members in establishing, developing and maintaining social protocols within the distributed team. Software Engineering tools and methods provide templates for coordination mechanism that need to be adapted and adopted in order to support the project at hand. SoSo serves as a medium for the necessary metawork. The theoretical framework proposed is used to describe both the practices in an established industrial project and the establishing of practices in three student teams. The framework allows explaining the heterogeneity of practices observed.ConclusionsThis paper presents a conceptual framework to study the role of communication through SoSo for coordination in GSD. The usefulness of the framework is supported by empirical findings on the role of SoSo. The theoretical framework can be beneficial for future research that aims to analyze and describe not only the role of SoSo, but also how communicative and coordinative practices can be established and maintained in GSD teams.     

Understanding the attitudes,knowledge sharing behaviors and task performance of core developers: A longitudinal study

ContextPrior research has established that a few individuals generally dominate project communication and source code changes during software development. Moreover, this pattern has been found to exist irrespective of task assignments at project initiation.ObjectiveWhile this phenomenon has been noted, prior research has not sought to understand these dominant individuals. Previous work considering the effect of team structures on team performance has found that core communicators are the gatekeepers of their teams’ knowledge, and the performance of these members was correlated with their teams’ success. Building on this work, we have employed a longitudinal approach to study the way core developers’ attitudes, knowledge sharing behaviors and task performance change over the course of their project, based on the analysis of repository data.MethodWe first used social network analysis (SNA) and standard statistical analysis techniques to identify and select artifacts from ten different software development teams. These procedures were also used to select central practitioners among these teams. We then applied psycholinguistic analysis and directed content analysis (CA) techniques to interpret the content of these practitioners’ messages. Finally, we inspected these core developers’ activities as recorded in system change logs at various points in time during systems’ development.ResultsAmong our findings, we observe that core developers’ attitudes and knowledge sharing behaviors were linked to their involvement in actual software development and the demands of their wider project teams. However, core developers appeared to naturally possess high levels of insightful characteristics, which became evident very early during teamwork.ConclusionsProject performance would likely benefit from strategies aimed at surrounding core developers with other competent communicators. Core developers should also be supported by a wider team who are willing to ask questions and challenge their ideas. Finally, the availability of adequate communication channels would help with maintaining positive team climate, and this is likely to mitigate the negative effects of distance during distributed developments.     

Team member selection decisions for virtual versus face-to-face teams

We compared the importance placed on task skills and four personal characteristics when selecting members of virtual and face-to-face teams. We expected that task skills would be most important in selection decisions for virtual teams due to the lack of physical proximity and visibility, whereas personal characteristics would be more important for face-to-face team selection. In a policy capturing study, 100 undergraduates’ decision policies indicated that task skills had a greater impact on selection decisions for virtual teams. Gender also influenced selection decisions, with women choosing more female than male applicants for both types of teams. Applicants’ race, physical attractiveness, and attitudinal similarity to participants did not influence selection decisions for either type of team; however, when assessed by self-report evaluations, these characteristics and gender, had a greater influence for face-to-face teams.     

How do personality,team processes and task characteristics relate to job satisfaction and software quality?

This article analyses the relationships between personality, team processes, task characteristics, product quality and satisfaction in software development teams. The data analysed here were gathered from a sample of 35 teams of students (105 participants). These teams applied an adaptation of an agile methodology, eXtreme Programming (XP), to develop a software product. We found that the teams with the highest job satisfaction are precisely the ones whose members score highest for the personality factors agreeableness and conscientiousness. The satisfaction levels are also higher when the members can decide how to develop and organize their work. On the other hand, the level of satisfaction and cohesion drops the more conflict there is between the team members. Finally, the teams exhibit a significant positive correlation between the personality factor extraversion and software product quality.     

Unanimously acceptable agreements for negotiation teams in unpredictable domains

A negotiation team is a set of agents with common and possibly also conflicting preferences that forms one of the parties of a negotiation. A negotiation team is involved in two decision making processes simultaneously, a negotiation with the opponents, and an intra-team process to decide on the moves to make in the negotiation. This article focuses on negotiation team decision making for circumstances that require unanimity of team decisions. Existing agent-based approaches only guarantee unanimity in teams negotiating in domains exclusively composed of predictable and compatible issues. This article presents a model for negotiation teams that guarantees unanimous team decisions in domains consisting of predictable and compatible, and alsounpredictable issues. Moreover, the article explores the influence of using opponent, and team member models in the proposing strategies that team members use. Experimental results show that the team benefits if team members employ Bayesian learning to model their teammates’ preferences.     

Information Alignment and Task Coordination in Organizations: An ‘Information Clutch’ Metaphor

Abstract

Despite their rising popularity, distributed teams face a number of collaboration challenges that may potentially hinder their ability to productively coordinate their resources, activities, and information, often in dynamic and uncertain task environments. In this paper, we focus principally on the criticality of information alignment for supporting coordinated task performance in complex operational environments. As organizations become more expertise, geographically, and temporally distributed, appropriate alignment and coordination among distributed team members becomes more critical for minimizing the occurrence of information flow failures, poor decision-making, and degraded team performance. We first describe these coordination processes using the metaphor of an ‘information clutch’ that allows for smooth transitions of task priorities and activities in expert teams. We then present two case study examples that illustrate the potentially significant impact of information sharing and information alignment on productivity and coordination in organizations. We conclude with a discussion of future directions in this area.     

Exploitative and exploratory learning in transactive memory systems and project performance

Based on organizational learning theory and the dynamic capability view, this study examines the relationships between transactive memory systems, team learning, and project performance in new product teams. Regression analysis is used to test the hypotheses in a sample of 218 Taiwanese firms. The findings indicate differential effects of three dimensions of a transactive memory system on exploitative and exploratory learning. Exploitative and exploratory learning are positively associated with project performance. The results also support that the interaction between exploitative and exploratory learning has a positive effect on project performance. Managerial implications and future research directions are discussed.     

Understanding the role of behavioural integration in ISD teams: an extension of transactive memory systems concept

The transactive memory system (TMS) has been considered as one critical element for effective teamwork. However, viewing TMS as a second‐order construct that mixes cognitive (specialty and credibility) and behavioural (coordination) components leads to confusion and increases the difficulty in interpreting study results. This study follows the concept proposed by one recent study and attempts to distinguish between behavioural and cognitive components. Furthermore, drawing on the need for diverse members to be integrated behaviourally, we also attempt to extend the TMS research stream by proposing a more comprehensive behavioural component of TMS. We argue that to obtain better teamwork outcomes, information system development (ISD) team members need to integrate the expertise possessed by each individual, make decisions jointly and interlink all individual actions. In light of this, our study aims to replace coordination with team behavioural integration, a more comprehensive behavioural consequence of cognition and explore the critical role of behavioural integration in ISD teams by understanding its impact on ISD teamwork project team performance. The study result, based on data collected from 205 information system project managers, supports our hypotheses that expertise specialty, credibility and their interaction positively affect team behavioural integration. This, in turn, leads to enhanced project team performance.     

The effectiveness of synchronous computer-mediated communication for solving hidden-profile problems: Further empirical evidence

We experimentally compared the effectiveness of face-to-face (FTF) and synchronous computer-mediated communication when using a chat tool in solving hidden-profile business problems. In such problems, information critical to its solution is dispersed among team members and they must share it to solve the problem. Unlike prior research using hidden-profile tasks, our study used a real-world business-oriented task, established real rather than ad hoc teams, and imposed a time constraint on them. Hypotheses derived from media richness theory were found to be supported, with the results revealing that computer-mediated teams using the chat tool were less successful in exchanging and processing information than FTF teams and were thus less successful at solving the hidden-profile problem. The results also showed that, when operating under a time constraint, FTF was preferred over computer-mediated communication due to the relative immediacy of feedback and multiplicity of cues available in the FTF setting, as media richness theory predicted.     

Interpretative case studies on agile team productivity and management

ContextThe management of software development productivity is a key issue in software organizations, where the major drivers are lower cost and shorter time-to-market. Agile methods, including Extreme Programming and Scrum, have evolved as “light” approaches that simplify the software development process, potentially leading to increased team productivity. However, little empirical research has examined which factors do have an impact on productivity and in what way, when using agile methods.ObjectiveOur objective is to provide a better understanding of the factors and mediators that impact agile team productivity.MethodWe have conducted a multiple-case study for 6 months in three large Brazilian companies that have been using agile methods for over 2 years. We have focused on the main productivity factors perceived by team members through interviews, documentation from retrospectives, and non-participant observation.ResultsWe developed a novel conceptual framework, using thematic analysis to understand the possible mechanisms behind such productivity factors. Agile team management was found to be the most influential factor in achieving agile team productivity. At the intra-team level, the main productivity factors were team design (structure and work allocation) and member turnover. At the inter-team level, the main productivity factors were how well teams could be effectively coordinated by proper interfaces and other dependencies and avoiding delays in providing promised software to dependent teams.ConclusionTeams should be aware of the influence and magnitude of turnover, which has been shown negative for agile team productivity. Team design choices remain an important factor impacting team productivity, even more pronounced on agile teams that rely on teamwork and people factors. The intra-team coordination processes must be adjusted to enable productive work by considering priorities and pace between teams. Finally, the revised conceptual framework for agile team productivity supports further tests through confirmatory studies.     

Transactive directories of organizational memory: Towards a working data model

Transactive memory system is a term from group psychology that describes a system that helps small groups maintain and use personal directories to allocate and retrieve knowledge. Such systems have been observed at the level of whole organizations, suggesting that they provide a means for conceptualizing the exploitation of organizational memory. In this paper, I describe a longitudinal investigation of a global engineering consulting firm in which I used inductive analysis of interview data to map and then develop a conceptual entity-relationship model of organizational memory. This model formed the basis for a transactive directory to facilitate knowledge retrieval and allocation in the firm.     

Can Political Skill Enhance Business and IT Knowledge?

ABSTRACT

We examine whether Chief Information Officers’ (CIOs’) political skill enhances their IT and business knowledge as a means of influencing executive teams’ commitment to strategic and operational IT initiatives. We empirically examine these relationships using data collected from 139 CIOs. The results suggest CIOs’ business and IT knowledge is significantly related to influencing executive team commitment to strategic and operational IT initiatives, but political skill only enhances business knowledge for influencing executive team commitment to operational IT initiatives.