A Multimedia World Wide Web Based Conference Minute System for Group Collaboration

In this paper, we propose a World Wide Web based conference minute system which preserves important information in the conference as web documents and maintains hyperlinks to related minutes to accelerate the progress of the project. This system, based on our Java application sharing framework, provides capabilities to record and replay the audio/video data of the video conference and operations of the shared applications used in the meeting in a synchronous manner. Through the hyperlinks, people can quickly understand the logic flow of every meeting held in the project duration and select any part in a meeting for replay to know what has actually happened. Furthermore, when a new meeting is held, a minute template is generated by the system to inherit the hyperlinks from its predecessors. Other related minutes and the execution status of the resolutions in the project can be easily accessed through the hyperlinks between them. Through the help of the system, execution of the project and management of its organizational memory could be easily achieved to increase the productivity of the collaborative groups with geographically dispersed members.